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Guidelines
& Policies for Booking of Educational Trips
(as of June 2004)
1. All letters must be addressed to DR. RENATO U. SOLIDUM,
JR., PHIVOLCS Director. Letters can be faxed, hand-carried
or mailed. Our address is C. P. Garcia Avenue, U.P. Campus,
Diliman, Quezon City. Telephone Nos. (02) 426-1469 to 79 or
927-4524. Fax No. (02) 927-4524 or 926-3225.
2. All letters must be signed over printed name and must contain
the complete address and contact number of the school or tour
agencies.
3. All bookings must be at least one week in advance. Available
days for the trip are Tuesday to Friday, between 8 AM to 11
AM and between 1 PM to 4 PM.
4. The letter must also indicate the name of school and number
of participants. Total number of students (including parents,
faculty/staff) must not exceed 200.
5. Acceptance of bookings is on first come first serve basis.
6. School coordinator/s of the trip must confirm their schedules
right after sending their communication especially those sent
by fax or mail. Unconfirmed bookings and last minute changes
especially on the time reservation will not be entertained.
7. As of 31 May 2004, a non-refundable entrance fee of P5.00/head
will be charged per educational tour. For those who are coming
from within Metro Manila or with Manila-based coordinators,
it is preferred that payments be made in advance or as soon
as the schedule is confirmed.
Upon arrival at PHIVOLCS during the scheduled trip, the school
coordinator must ensure that all students remain in their buses.
The school coordinator of the trip must immediately look for
the GDAPD coordinator on duty to report the actual number of
participants in the tour and present the Official receipt from
PHIVOLCS as proof of payment. The school coordinator must ensure
an orderly manner by which the students are to enter the PHIVOLCS
facility.
For those who are coming directly from the provinces, upon
arrival at PHIVOLCS, the school coordinator must ensure that
all students remain in their buses. The school coordinator
of the trip must immediately look for the GDAPD coordinator
on duty to report the actual number of participants in the
tour and to obtain the completed Order of Payment, which the
school coordinator shall take to PHIVOLCS cashier for payment.
Upon payment of the fees, the school coordinator shall take
the Official Receipt issued by the PHIVOLCS Cashier and present
this to the GDAPD Coordinator for verification and recording
purposes before students may be advised to disembark the bus
and allowed to enter the venue.
8. Strict compliance with time reservation is recommended.
We emphasize that requestees must book/reserve the time that
is most realistic for the group upon consideration of travel
time (including allowance for traffic, etc.) from the point
of origin to PHIVOLCS.
9. School coordinators must remind all the students about
their student’s behavior while in the premises of PHIVOLCS.
Vandalism, loitering, shouting, eating and drinking inside
the auditorium, and other non-desirable behavior are strictly
prohibited.
10. All the above guidelines and policies must be strictly
followed.
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