INVITATION TO BID FOR
“ICT Equipment “
1. The Philippine Institute of Volcanology and Seismology, through the GAA 2025 intends to apply the sum of NINE HUNDRED SIXTY THOUSAND PESOS ONLY (₱ 960,000.00) being the ABC to payments under the contract for “ICT Equipment ” with the Purchase Request Number 520241105441-0-1. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2. The Philippine Institute of Volcanology and Seismology now invites bids for the above Procurement Project. Delivery of the Goods is required within 60 calendar days upon receipt of Notice to Proceed. Bidders should have completed, within two (2) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instruction to Bidders).
3. Bidding will be conducted through open competitive bidding procedures using a nondiscretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of the Republic Act (RA) No. 9184.
a. Bidding is restricted to Filipino citizens/sole proprietorship, partnerships, or organization with the least sixty percent (60%) interest or outstanding capital stock belonging to the citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights of privileges to Filipino citizens, pursuant to RA No. 5183.
4. Prospective Bidder may obtain further information from Philippine Institute of Volcanology and Seismology and inspect the Bidding Documents at the address given below from Monday to Friday, 8:00am to 5:00pm.
5. A complete set of Bidding Documents may be acquired by interested Bidders not later than February 14, 2025 to March 03, 2025 from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of NINE HUNDRED SIXTY PESOS ONLY (₱ 960.00). The Procuring Entity shall allow the bidder to present its proof of payment for the fees.
It may also be downloaded free of charge from the website of the Philippine Government Electronic System (PHILGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. Bidder/s who opted to download the Bidding Documents at the websites of PHILGEPS and PHIVOLCS may pay or deposit the non-refundable fee to the account of PHIVOLCS Procurement Related Activities with Account Number 0702-1056-17 at Landbank Q.C Circle Branch and email the copy of the deposit slip to the PHIVOLCS BAC Secretariat and Cashier at email address bac.secretariat@phivolcs.dost.gov.ph and eleanor.manuel@phivolcs.dost.gov.ph.
6. The Philippine Institute of Volcanology and Seismology will hold a Pre-bid Conference at 1:30 pm of February 19, 2025 at PHIVOLCS Bldg., C. P. Garcia Avenue, UP Campus, Diliman, Quezon City which shall be open to prospective bidders.
7. Bids must be duly received by the BAC Secretariat at the address below on 1:30 pm of March 03, 2025. Bids will be opened in the presence of the bidders’ representative who choose to attend at the address below. Late bids shall not be accepted.
8. All bids must be accompanied by the bid security in any of the acceptable forms and in the amount stated in 1TB Clause 14.
9. Bid opening shall be at 1:30 pm of March 03, 2025 at PHIVOLCS Bldg. C.P. Garcia Avenue, Up Campus, Diliman, Quezon City. Bids will be opened in the presence of the bidders’ representative who choose to attend the activity.
10. The Philippine Institute of Volcanology and Seismology reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and Section 41 of the 2016 revised IRR of RA 9184, without thereby incurring and liability to the affected bidder or bidders.
11. For further information, please refer to:
PHIVOLCS – BAC Secretariat
Philippine Institute of Volcanology and Seismology
C.P. Garcia Avenue, UP campus, Diliman, Quezon City
Telephone Number: (2) 8426-1468 up to 79 local 112, 113 & 114
Fax Number: (2) 8929-8958
Website Address: www.phivolcs.dost.gov.ph
Email Address: bac.secretariat@phivolcs.dost.gov.ph
12. You may visit the following websites:
For downloading of Bidding Documents: www.philgeps.gov.ph
MA. MYLENE M. VILLEGAS
BAC Chairperson
